Step-by-step guide

Organization setup

Configure entity settings, fiscal controls, and defaults so every module behaves consistently for future scale.

Section: Start hereRead: 10 minUpdated: April 12, 2026

How to do this in CashyNest

Keep organization configuration centralized and controlled so every module (sales, expenses, accounting, reports) behaves consistently.

Configure organization defaults

Menu path: Sidebar > Settings > Business Profile

Route:/:organizationId/settings/business

Set legal identity, tax details, timezone, fiscal year, and base currency.
Set or verify document defaults used by sales and expense workflows.
Confirm settings with one test invoice and one test bill.

Expected result: Core defaults are stable and prevent ad-hoc configuration by transaction operators.

Set ownership and access

Menu path: Sidebar > Settings > Team Users

Route:/:organizationId/settings/team

Create users by role based on responsibility boundaries.
Block/remove stale users and review role assignments monthly.
Use Security page for MFA and account protection checks.

Expected result: Only approved users can access sensitive setup and posting capabilities.

Define approval governance

Menu path: Sidebar > Settings > Approval Flow

Route:/:organizationId/settings/approvals

Define primary and final approvers for invoices and bills.
Set thresholds aligned with your internal approval policy.
Run one invoice and one bill through approval to validate flow.

Expected result: Critical financial actions are routed through enforceable approvals.

Outcome to achieve

Create a stable organizational configuration that does not break downstream transactions.
Standardize numbering, terms, and tax defaults across sales and purchase workflows.
Enable audit-grade settings before transaction volume grows.

Step-by-step setup

Configure company and fiscal preferences

Set legal details, fiscal preferences, and document branding once, and treat them as controlled configuration.

Set base currency and confirm multi-currency policy if applicable.
Choose accrual or cash accounting method as per compliance requirements.
Define document numbering sequences for invoices, bills, and journals.
Upload a full-width document logo and a square logo for the organization switcher.

Set tax and compliance defaults

Apply standard tax mapping at customer, vendor, and item levels to minimize manual overrides.

Create all required tax rates with effective dates.
Assign default tax profile to each item and vendor class.
Test one taxable and one non-taxable transaction end-to-end.

Define payment and credit policies

Use consistent commercial terms to improve collections and vendor scheduling.

Set standard customer payment terms (for example Net 15, Net 30).
Set vendor payment terms aligned to your cash runway.
Configure credit limits and approval rules for exceptions.

Activate period controls

Protect closed periods and prevent accidental restatement of previous reports.

Lock historical periods after migration cutover.
Require approval for backdated entries in current month.
Enable alerts for manual journal entries over control threshold.
Close completed financial years only after final review, then reopen only for approved corrections.

Best practices

Keep a formal change log for settings that affect financial statements.
Separate duties between setup admins and transaction processors.
Review default values quarterly to ensure they still match operations.
If no approval flow is configured, CashyNest finalizes submitted documents directly instead of blocking the user.